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17 Jun 2013 - 14:50104149
planned coplay event in East Anglia
i am currently planning an event that will encompass cosplay, airsoft and reenactment costumes from all genres as a social event with the possibility of retailers from all fields and promotions on the day, as well as a costume contest with a celebrity judging. I am wanting to work out numbers for attendance. this will be a social event with free entry. if your interested please let me know.



Last edited by adamphillip (17 Jun 2013 - 21:17)
17 Jun 2013 - 20:54104163
no one?


18 Jun 2013 - 00:20104167
Where will this be held exactly?


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18 Jun 2013 - 01:38104168
You've not actually put in any sort of information. Where, when, how long for? What celebs? Food? You can't expect a lot of information when you've only put down a few things and none of it the nitty gritty.


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Ayacon Plans
18 Jun 2013 - 03:55104169
I concur with Nixie. The location has piqued my interest, but without knowing some details, I can't properly get interested. Pop some information up and you'll get a far greater response.


18 Jun 2013 - 08:21104174
That's certainly an ambitious plan.

There's no way of gauging numbers for an unknown event, at an unknown location, at an unknown time.

N.O.W. (the Norfolk wargames show back in the early 90s), used to draw in a huge crowd of gamers and re-enactors. But it was held in St Andrews Hall at the height of summer on a Saturday, back when we were all quite flush.

Compare with Diceni (gaming show held in The Forum recently) which drew an impressive crowd, but was in a cold spring, on a Sunday, in a recession.

One of the suggestions given to people trying to organise conventions from scratch, it to try forming a club instead. Get a crowd of people with shared interests to meet regularly, and things will slowly grow (and you will have access to a wider range of contacts, and be able to call on members as helpers in organising) to the point where you can consider a large event.

EDIT: Do you have someone on-board that has event co-ordination experience?


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Last edited by PandoraCaitiff (18 Jun 2013 - 08:24)
18 Jun 2013 - 08:41104175
Last Saturday in August at the Peterborough arena
Judge Warwick Davis



Last edited by adamphillip (18 Jun 2013 - 08:46)
18 Jun 2013 - 09:21104177
Quote adamphillip:
Last Saturday in August at the Peterborough arena
Judge Warwick Davis


Hardest working celeb in fandom

On reflection, isn't the normal procedure for this to select a venue based on proposed attendance and budget, rather than the other way round?


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18 Jun 2013 - 12:35104195
that is a possible venue if it is large enough

outlining doc here
https://skydrive.live.com/redir?resid=5D5ECAA66C87BDA!300&authkey=!AKdcfsz2365Ta7Q



Last edited by adamphillip (18 Jun 2013 - 12:43)
19 Jun 2013 - 13:59104252
any surgestions?


19 Jun 2013 - 14:31104253
What seems to be missing from your very rough outline, is where the money is going to come from. How the event is going to cover it's costs.

You've got retailers there, but obviously those retailers already have a business model. You are going to have to find a way to convince them your event is worth spending money on (and worth short-staffing/closing their regular shop down for a day or two.)

Hopefully this is something you've thought about, but haven't outlined for reasons of your own.

Also, have you thought about your advertising? Facebook and Cosplay Island are free, but are you going to advertise in NEO/MYM? Will there be a website with it's own domain? Do you want to employ the local press, or do you not want to attract regular folk as well as hardcore fans? HAve you got connections with any local anime/manga groups (Animedia East seems to be the regional one, although other groups exist)

EDIT: This isn't meant to come across as "This is too big! You will fail!" I want to you to realise the full scope of the project you are taking on, so you can work out how to overcome the hurdles in your way, and we get another local event. By the way, are you familiar with the new-ish event CamCon?


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Last edited by PandoraCaitiff (19 Jun 2013 - 14:33)
19 Jun 2013 - 14:45104255
camcon?


19 Jun 2013 - 15:39104256
Cambridge's one-day anime/games/comics convention - http://www.thecamcon.com/. Now in it's second (I think) year, and just dopwn the road from you.


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19 Jun 2013 - 19:43104266
Quote PandoraCaitiff:
Cambridge's one-day anime/games/comics convention - http://www.thecamcon.com/. Now in it's second (I think) year, and just dopwn the road from you.

I think I'll go to that and take my costume there before mcm


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